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West Virginia University Student Engagement
WVUEngage

New Organizations

Interested in creating a new student organization? New Organization Registration runs from April 15th (2022) to March 31st (2023) every year. 

Benefits of being an active WVU Recognized Organization:

  • Being able to reserve campus spaces (classrooms, Mountainlair, brick area, banner space, etc.).
  • Utilize the WVU trademark and branding
    • If you are not an official organization you cannot use the WVU name or trademark images
  • Receive Student Government Association (SGA) grants
  • Utilize the Student Organization Resource Center (free printing, button maker, craft supplies, etc.)
  • Participate in Student Organization Fairs 
  • Participate in Student Organization Leadership Development (SOLD) Trainings
  • Receive the weekly SEL Newsletter and more!

Steps to become a WVU Recognized Organization:

  • Register on WVUEngage by clicking "Register a New Organization".
    • You must upload the current organization Constitution with all required information. 
    • A template can be found on the SEL website with the required sections notated with asterisks.  
  • Have four (4) primary Officers and an Advisor:
    • President, Vice President, Treasurer, Secretary.
    • Have a WVU Faculty/ Staff Advisor.
  • Have at least five (5) active members. This can include the four Officers.
  • Have at least one Officer complete the required trainings.
    • Attend a Registration Workshop (see dates on WVUEngage. *You must log-in to see upcoming events). 
    • Complete the Financial Module.
    • Complete the Title IX Module.
  • Advisors must complete the mandatory training module and accept the Advisor Terms & Conditions on the organization’s WVUEngage profile. *Please note your advisor must log-in to WVUEngage to access the profile and training completion form.
  • Participate in a New Organization Meeting with a member of Student Engagement & Leadership team.
  • Present to and be approved by the Student Government Association Student Assembly.
    • SGA meetings are held every Wednesday night during the academic year.

Download the Annual Re-Registration document for additional details. 

Download the Annual Registration Document for additional details. 

WVUEngage provides a wide variety of support and guidance to users of the system. Student organization leaders should review this resource guide for information. Once your organization has been registered, you will need to invite members and assign officers. 

Check out our WVUEngage How To Series for step-by-step guidance on navigating the platform. 


2023-2024 Registration Workshop Schedule:

  • Please visit WVUEngage to view all upcoming workshops. *You must log-in to see upcoming events.
*It is required for all student organizations to attend one re-registration workshop. We encourage all officers for the 2023-2024 year to attend.

REGISTRATION PROCESS

  

New Organization Registration runs from June 1st (2021) to April 15th (2022) every year. All registered  organizations must have:

Constitution

  • Should include a purpose statement, officer GPA requirement, financial requirement and non discrimination statement.
  • Download a sample constitution.

Roster

  • Should include four primary officers (President, Vice President, Treasurer and Secretary), WVU Faculty/Staff Advisor and all other positions and members.

Advisor Agreement

  • A student organization advisor must be a full‐time University faculty or staff member
  • The advisor must submit the Advisor Agreement Form. 

Re-registration Steps and Requirements

In order to re-register your existing student organization, complete the following steps:

  1. Initial Meeting - If you are a new organization, you must first attend a New Organization Meeting with a member of the SEL Team. In this meeting, you will briefly discuss your goals and plans for our new organization as well as the registration process. You can expect this meeting to take about 15 minutes. Once you have had your meeting, you will be able to officially register your organization through WVUEngage. Contact the SEL office to schedule your initial meeting.
  2. Register - Register on WVUEngage by going to the 2022-2023 Student Organization Registration.
  3. Workshop - At least one officer is required to attend a New Student Organization Registration Workshop. Check the events section of WVUEngage to find the next available workshop.
  4. Advisor Agreement - The online Advisor Agreement Form must be completed by every advisor in order to successfully register.
  5. Member Roster - Designate at least five active members (includes the four officers of President, vice President, Secretary, and Treasurer).
  6. SGA Approval - Present in front of the Student Government Association (SGA) at one of their meetings on Wednesdays at 7:30 p.m. SGA will give final approval to determine recognition. 
  7. Official Approval - Once you are officially approved and all requirements have been met, you will get a notification from WVUEngage saying your organization has successfully registered.

CHECKLIST

The following items are required in order to register your new organization: 

  • Registration Workshop
  • Constitution
  • Officers
  • Roster
  • Advisor Agreement