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Registration

The 2021-2022 returning student organization registration window is now open!

Re-register your organization

Each year, registered student organizations must re-register with the University in order to maintain their official status and access to University resources and support. 

Registration Dates

Existing student organizations must renew their registration annually in order to be recognized by the University as a registered student organization. This year, organizations must re-register no later than September 15, 2021 (no exceptions). 

Note: New Student Organization Registration runs from June 1st (2021) to April 15th (2022) every year. To learn more about how to register a new organization, visit our  New Organizations page.

Steps to become a WVU Recognized Organization:

  • Register on WVUEngage by visiting WVUEngage's registration page and searching for your organization name. 
  •  Have a WVU Faculty/ Staff Advisor
  • Have four (4) primary Officers:
    • President, Vice President, Treasurer, Secretary
  • Have at least five (5) active members. This can include the four Officers.
  • Have at least one Officer attend a  Re-Registration Workshop (see dates below). 

Engage provides a wide variety of support and guidance to users of the WVUEngage system. Student organization leaders should review this  resource guide  for information. Once your organization has been registered, you will need to  invite members and assign officers . It's easy!

Benefits of being an active WVU recognized organization:

  • Being able to reserve rooms/brick area space
  • Utilize the WVU trademark and branding. If you are not an official organization you cannot use the WVU name or trademark images)
  • Receive Student Government Association (SGA) grants
  • Reserve banner space in the Mountainlair
  • Utilize the Student Organization Resource Center (free printing, button maker, craft supplies, etc.)
  • Participate in Student Organization Fairs for recruitment
  • Participate in Student Organization Leadership Development Workshops
  • Receive the SEL Newsletter and more!

Student Organization Recognition Purpose and Structure

The purpose of recognizing student organizations at WVU is to provide a structure through which students may exercise their right to freely associate in pursuit of a common purpose or goal that enhances community at WVU. Recognized student organizations create opportunities for leadership development, learning, student engagement, and fostering of shared interests.

All recognized student organizations are expected to uphold University policies and procedures and always act in good faith when conducting organizational business. Further, recognition does not imply that the University assumes liability or legal responsibility for the actions of any group. Recognition of a group does not deprive the University of any of its rights to act for the welfare of the community. Continuation of recognition is dependent upon the fulfillment of intent and demonstrated ability to abide by the organization's constitutions and the University's educational purposes in additional to successfully completing the annual Student Organization Registration process initiated on WVUEngage.

Each student organization granted recognition by WVU shall be categorized as either Sponsored, Departmental, or Independent. Classification is determined by assessing the student organization's relationship to WVU; the purpose, scope, funding, and complexity of its activities; and the perceived potential risk to participants and the University. Review the Student Organization Classification System Policy.

2021-2022 Re-Registration Workshop Schedule:

*It is required for all student organizations to attend one re-registration workshop. We encourage all officers for the 2021-2022 year to attend.

Re-registration Steps and Requirements

In order to re-register your existing student organization, complete the following steps:

  1. Register - If you are a returning organization, start by registering on WVUEngage by going to the 2021-2022 Student Organization Registration.
  2. Attend a Workshop - At least one officer is required to attend a Re-registration Workshop. Check the events section of WVUEngage to find the next available workshop.
  3. Advisor Agreement - The online Advisor Agreement Form must be completed by every advisor in order to successfully register.
  4. Checklist - Missing something? Make sure that you've completed all required items, and that your status is updated before the end of the April 15th - September 15th registration window. 
  5. Official Approval - Once you are officially approved and all requirements have been met, you will get a notification from WVUEngage saying your organization has successfully registered.
  6. Remember - If you do not successfully register your organization before the September 15th deadline, you will need to reapply as a New Student Organization

CHECKLIST

The following items are required in order to renew your organization's registration: 

  • Re-registration Workshop
  • Constitution
  • Officers
  • Roster
  • Advisor Agreement

have questions?

Contact the SEL office with any questions or concerns about the registration process. 

Contact Us

check your status

You can check your organization's registration status in WVUEngage. 

Active

Registration has been successfully completed before the September 15th deadline.

Pending

Registration is in-progress and your window is still open. You only have partial access to University resources.

Inactive

Registration has not been fully completed before your window has closed. You have no access to University resources. Turn that frown around! Inactive status is not permanent. Just reapply to be a New Student Organization.